Privacy
policy

1. INFORMATION ABOUT RESPONSIBLE AUTHORITY

The responsible authority for data processing is:

Elephant Bay GmbH
Birkenwaldstr. 214
70191 Stuttgart
Germany

Phone: +49 711 217 268 60
Telefax: +49 711 217 268 69
E-mail: info@elephant-bay.com

Owner and CEO: Leonidas Kalaitsidis
CEO: Nicole Rezgui

2. GENERAL PRIVACY POLICY

By using the website, you consent to the collection, processing and use of data as described below. Our website can generally be visited without registration. During your visit, data such as pages viewed or the name of the file accessed, date and time are stored on the server for statistical purposes, without this data being directly related to you personally. Personal data, especially name, address or email address are collected on a voluntary basis. The data will not be passed on to third parties without your consent.

HANDLING PERSONAL DATA

Personal data is information that can be used to identify a person, i.e. information that can be traced back to a person. This includes the name, email address or phone number. Personal data also includes data about preferences, hobbies, memberships or which websites were viewed by someone.

Personal data is only collected, used and passed on if this is permitted by law or if the users give their consent to the data collection.

SCOPE OF APPLICATION

This privacy statement informs users about the type, scope and purposes of the collection and use of personal data by the responsible provider.

The legal basis for data protection can be found in the General Data Protection Regulation (GDPR).

CONTACT OPTIONS

There is a contact form on the website that can be used to contact us electronically. Alternatively, you can contact us via the email address provided. If you contact us via one of these channels, the transmitted personal data will be saved automatically. The storage serves solely for the purposes of processing or contacting the data subject. A transfer of data to third parties does not take place.

The data you enter in the contact form will remain with us until you request deletion, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory legal provisions especially retention periods remain unaffected.

CREATION OF LOG FILES

Every time the website is accessed, we collect data and information through an automated system. These are saved in the log files of the server.

The following data can be collected:

• Browser type and browser version
• Operating system used
• Referrer URL
• Host name of the accessing computer
• Time of the server request
• IP address

The processing of the data serves to deliver the content of our website, to ensure the functionality of our information technology systems and to optimize our website. The data of the log files are always stored separately from other personal data of the users.

COLLECTION, PROCESSING AND USE OF PERSONAL DATA WHEN PLACING ORDERS

When placing an order, we only collect and use your personal data insofar as this is necessary to fulfill and process your order and to process your inquiries. The provision of the data is necessary for the conclusion of the contract. Failure to make this available means that no contract can be concluded. The processing is necessary for the performance of a contract with you. Your data will not be passed on to third parties without your explicit approval. The only exceptions to this are our service partners, which we need to process the contractual relationship or service providers we use in the context of order processing. In addition to the recipients named in the respective clauses of this privacy statement, these are, for example, recipients of the following categories: shipping service providers, payment service providers, merchandise management service providers, service providers for order processing, web hosts, IT service providers and dropshipping retailers. In all cases, we strictly observe the legal requirements. The amount of data transmission is limited to a minimum.

COOKIES

Our website uses cookies. These are small text files that make it possible to store specific, user-related information on the user's device while visiting the website. Cookies make it possible, in particular, to determine the frequency of use and number of users of the pages, to analyze behavior of the page usage, but also to make our offer more customer friendly. Cookies remain stored at the end of a browser session and can be called up when you visit the site again. If you do not want this, you should set your internet browser so that it refuses to accept cookies.

NEWSLETTER

If you subscribe to our company's newsletter, the data in the respective input mask will be transmitted to the person responsible for processing.

Subscribing to the newsletter, the user's IP address and the date and time of registration are saved. This serves to prevent misuse of the services or the email address of the data subject. The data will not be passed on to third parties. There is an exception if there is a legal obligation to pass it on.

The data will only be used to send the newsletter. The person concerned can cancel the subscription to the newsletter at any time. Consent to the storage of personal data can also be revoked at any time. For this purpose, there is a corresponding link in every newsletter.

You can revoke your consent to the storage of the data, the e-mail address and their use for sending the newsletter at any time, for example via the "unsubscribe" link in the newsletter. The legality of the data processing that has already taken place remains unaffected by the revocation.

ROUTINE DELETION AND BLOCKING OF PERSONAL DATA

We process and store personal data of the data subject only for as long as is necessary to achieve the storage purpose. Storage can also take place insofar as this has been provided for by the European or national legislator in EU regulations, laws or other regulations to which the person responsible for processing is subject.

As soon as the storage purpose no longer applies or a storage period prescribed by the aforementioned regulations expires, the personal data will be routinely blocked or deleted.

DURATION OF STORAGE OF PERSONAL DATA

Personal data is stored for the duration of the respective statutory retention period. After the deadline has expired, the data will be routinely deleted unless there is a need for initiating a contract or fulfilling the contract.

LEGAL BASIS FOR PROCESSING

Insofar as we obtain the data subject's consent for the processing of personal data, Article 6 paragraph 1 lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis.

In the processing of personal data required to fulfill a contract to which the data subject is a party, Article 6 (1) lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.

Insofar as processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Article 6 paragraph 1 lit. c GDPR serves as the legal basis.

In the event that vital interests of the data subject or another natural person require the processing of personal data, Article 6 paragraph 1 lit. d GDPR serves as the legal basis.

If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Article 6 paragraph 1 lit. f GDPR serves as the legal basis for processing. Our company's legitimate interest lies in the conduct of our business.

RIGHTS OF THE DATA SUBJECT

If personal data is processed by you, you are the person concerned in the sense of GDPR and you have the following rights vis-à-vis the person responsible:

RIGHT OF ACCESS

You can request confirmation from the controller as to whether personal data concerning you will be processed by us.

If such processing is available, you can request the following information from the person responsible:

a)  the purposes for which the personal data are processed;

b)  the categories of personal data that are processed;

c)  the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;

d)  the planned duration of storage of your personal data or, if specific information on this is not possible, criteria for determining the storage period;

e)  the existence of a right to correction or deletion of your personal data, a right to restriction of processing by the person responsible or a right to object to this processing;

f)  the right to lodge a complaint with a supervisory authority;

g)  all available information about the origin of the data if the personal data is not collected from the data subject;

You have the right to request information as to whether the personal data relating to you are transferred to a third country or to an international organization. In this context, you can request information about the appropriate guarantees in accordance with Art. 46 GDPR to be informed in connection with the transmission.

RIGHT OF RECTIFICATION

You have a right to correction and / or completion vis-à-vis the person responsible if the processed personal data concerning you is incorrect or incomplete. The person responsible must make the correction immediately.

RIGHT TO RESTRICTION OF PROCESSING

You can request that the processing of your personal data is restricted under the following conditions:

a)  if you contest the accuracy of your personal data for a period of time that enables the person responsible to check the accuracy of the personal data;

b)  the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data is restricted;

c)  the person responsible no longer needs the personal data for the purposes of processing, but you need them to assert, exercise or defend legal claims, or

d)  if you have objected to processing in accordance with Art. 21 Para. 1 GDPR and it is not yet certain whether the legitimate reasons of the person responsible outweigh your reasons.

If the processing of your personal data has been restricted, this data – apart from its storage – may only be obtained with your consent or to assert, exercise or defend legal claims or to protect the rights of another natural or legal person or for reasons of important public interest the Union or a Member State.

If the restriction of processing has been restricted according to the above-mentioned requirements, you will be informed by the person responsible before the restriction is lifted.

RIGHT TO CANCELLATION

You can request the data controller to delete your personal data immediately, and the data controller is obliged to delete this data immediately if one of the following reasons applies:

a)  The personal data relating to you are no longer necessary for the purposes for which they were collected or otherwise processed.

b)  You revoke your consent on which the processing was based in accordance with Art. 6 para. 1 lit. a or Art. 9 Para. 2 lit. a GDPR was based, and there is no other legal basis for the processing.

c)  In accordance with Art. 21 Para. 1 GDPR, you object to the processing and there are no overriding legitimate reasons for the processing, or you object to the processing pursuant to Art. Art. 21 para. 2 GDPR.

d)  The personal data concerning you have been unlawfully processed.

e)  The deletion of your personal data is necessary to fulfill a legal obligation under Union law or the law of the member states to which the controller is subject.

The right to deletion does not exist if the processing is necessary

a)  to exercise the right to freedom of expression and information;

b)  to fulfill a legal obligation that requires processing in accordance with the law of the Union or the Member States to which the controller is subject, or to perform a task that is in the public interest or in the exercise of official authority vested in the controller;

c)  for reasons of public interest in the area of ​​public health in accordance with Art. 9 Para. 2 lit. h and i as well as Art. 9 Para. 3 GDPR;

d)  for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes acc. Art. 89 Para. 1 GDPR, insofar as the right mentioned in Paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of this processing, or

e)  to assert, exercise or defend legal claims.

RIGHT TO INFORMATION

If you have asserted the right to correction, deletion or restriction of processing against the person responsible, he is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this correction or deletion of the data or restriction of processing, unless this proves to be impossible or involves a disproportionate effort.

You have the right towards the person responsible to be informed about these recipients.

RIGHT TO DATA PORTABILITY

You have the right to receive the personal data concerning you, which you have provided to the person responsible, in a structured, common and machine-readable format. You also have the right to transfer this data to another controller without hindrance from the controller to whom the personal data has been provided, insofar that

a)  the processing is based on consent in accordance with Art. 6 para. 1 lit. a GDPR or Art. 9 Para. 2 lit. a GDPR or on a contract acc. Art. 6 para. 1 lit. b GDPR and

b)  the processing is carried out using automated processes.

In exercising this right, you also have the right to have your personal data transmitted directly from one controller to another, insofar as this is technically feasible. Freedoms and rights of other people may not be affected by this.

The right to data portability does not apply to the processing of personal data that is necessary for the performance of a task that is in the public interest or in the exercise of official authority that has been transferred to the person responsible.

RIGHT OF OBJECTION

You have the right, for reasons that arise from your particular situation, to file an objection at any time against the processing of your personal data, which is based on Art. 6 Para. 1 lit. e or f GDPR.

The person responsible no longer processes the personal data relating to you, unless he can demonstrate compelling legitimate reasons for the processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

RIGHT TO WITHDRAW THE DATA PROTECTION DECLARATION OF CONSENT

You have the right to withdraw your declaration of consent under data protection law at any time. Withdrawing consent does not affect the lawfulness of processing based on consent before its withdrawal.

RIGHT TO LODGE A COMPLAINT TO A SUPERVISORY AUTHORITY

Regardless of any other administrative or judicial remedy, you have the right to lodge a complaint to a supervisory authority, in particular in the member state of your residence, your place of work or the place of the alleged violation, if you believe that the processing of your personal data violates the GDPR.

The competent supervisory authority for data protection issues is the State Commissioner for Data Protection and Freedom of Information:

Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit

Königstrasse 10 a
70173 Stuttgart
Germany

Phone: +49 711 61 55 41-0
Telefax: +49 711 61 55 41-15

DECEMBER 2019